In a previous article we described How do I change the Date/Time for just one instance of a repeating Schedule Entry?
In this article we describe a related function called “Split Entry”, which can be used to separate any repeating Schedule Entry into two parts. There are two options for how the Entry is split:
- ONLY THIS ENTRY
- THIS ENTRY AND ALL FUTURE
After splitting the Entry you can then edit any property of the resulting Entries (date/time, horse allocations, notes, status, facility etc) and your changes will only affect the instance on the date you choose.
Let’s step through an example.
We have a Muck Out Entry scheduled for Steve, each week day from 8:00 to 9:00. It was added to the schedule starting on November 24th. From January 6th 2016 onwards, we want it to be earlier by half an hour; from 7.30 to 8.30.
Select the date for the first occurrence of the new time.
We can see the row for the Muck Out Entry, at 8.00.
Click the “Split Entry” button.
Stable Manage displays the “Split Entry” dialog. We can see the two options described at the top of the article, each has a brief explanation. Click the “THIS ENTRY AND ALL FUTURE” button.
Stable Manage confirms that the Entry has been split.
Click the Update Date/Time button. Stable Manage displays the Update Date/Time dialog.
We’re still working with a repeating Entry, so Stable Manage will offer us to change “ONLY THIS ENTRY” or “ALL ENTRIES” as described in How do I change the Date/Time for just one instance of a repeating Schedule Entry?
We have already split the Entry, so we select “ALL ENTRIES”, so that we edit all entries in the updated series.
Stable Manage displays the Date/Time and Repeating Entry options and we update to the Entry so that Muck Out is at its new time slot, and click SAVE.
Stable Manage confirms the change.
Muck Out is displayed at its new time.
By changing to the previous day we can see the last instance of the original repeating Entry, the time is still at the original value but notice also that it now has an Until Date too.
That’s it – we have split the Entry and updated it going forward!
Note: there’s a limitation to the Split Entry action. If the recurrence of the original Entry is based on a count (rather than “Until Date” or “Never Ends“), the count is not reset when the Entry is split using the “THIS ENTRY AND ALL FUTURE” option. This means that you’ll need to update the Count after you have split the Entry to ensure that it completes after the correct number.