How to manage yard Facilities on Stable Manage (video tutorial)

Any entry on the schedule can be associated with a facility at your yard. A facility can be any place (even an offsite). For example, a walker, arena, office, class room, sporting location, tack room, paddock. A facility can even be as simple as an area or place where some activity takes place, for example “Wall of the back yard”, perhaps that’s where the horses are always washed.

This video describes are facilities are managed in Stable Manage.

Please see our other documentation and tutorial videos.

 

How do I manage my yard Facilities on Stable Manage?

Overview

Every yard, whether large or small has various facilities where activities take place.

The definition of a facility is flexible.  For example a facility could be a stable or stall, a walker, an office, gallops, grazing land, exercise pool or even just a space in the yard where something particular activities are done, and so on.

In Stable Manage it is possible (and optional) to associate a facility with each activity on your schedule by either:

  • Setting a facility when adding a Schedule Entry or
  • By setting a facility directly on an Entry record on the Schedule Screen.

When you first join Stable Manage, you will want to add your facilities. An example showing how to do this is detailed below. In the example we show how to add a paddock.

How do I add a Facility to Stable Manage?

Click the “action” (plus) menu icon:

Action Menu

Select Add Facility from the “What do you want to do?” dropdown:

Add Facility

Stable Manage displays the Add Facility form. This is a brief and simple form:

  • Facility Type – required
  • Name – required
  • Description – optional

Add Facility Blank Form

Select a Facility Type:

Facility Types

When you select the type of Facility, Stable Manage will automatically populate a suggested name for you but you can change this value to anything you like:

Auto Populated Name Field on Add Facility Form

For the example I have changed the facility Name from “Grassed paddock” to “Central Grazing” and I have added a simple description.  Name and Description can be edited after addition to Stable Manage.

Click SAVE to add the new facility to Stable Manage:

Updated Add Facility Form

Stable Manage saves the new facility and displays a message:

Facility Added Toast

Click on the main menu and select Facilities if it is not already selected:

Main Menu Facilities

There is a row for the newly added facility (Central Grazing):

Facilities List with New Facility

Updating or Deleting a Facility

A Facility that has not been linked to any Schedule Entry can be deleted from the Facilities screen using the facility action menu:

Note that Stable Manage will display a warning if you attempt to delete a facility which is attached to a Schedule Entry and it will not be possible to proceed with the deletion.

Facilities Action Menu

By either clicking on the facility name (Central Grazing in the example) or on the Facility Details option in the menu shown above, you can access the Facility Details screen to change the facility Name or Description:

Facility Details

Using a Facility on a Schedule Entry

It is possible to assign a facility to a Schedule Entry on the Add Schedule Entry screen while adding the Schedule Entry (How do I add an Entry to my Schedule?):

Add Entry with Facility

It is possible to assign, remove or change a facility on an existing Schedule Entry directly on the Schedule screen:

Change Facility for Schedule Entry

 

 

Update and a major release!

Hi everyone,

Things have been a little quiet from us while we have prepared for the new release of Stable Manage which we deployed this morning. The release includes the following changes:

Invoicing Report

You can now download a spreadsheet report (Excel or CSV) of the activities for any horse during a time period of your choice.
The spreadsheet can be imported into external accounting systems or could used directly to assist with invoicing.
This will be of particular use to trainers, livery yard owners and breeders, or anyone needing to see what has happened for a given horse across a period of time. For example, how many farrier or vet visits the horse has had, how many schooling sessions and so on.

Look & Feel

We done the first part of some major visual improvements to make Stable Manage easier to use.
For example, you will find menus that are easier to find and a more consistent look and feel throughout the system. We’ll be rolling out more improvements over the next few releases.

Some examples in our “photo” albums: https://www.facebook.com/media/set/…

Other Minor Changes

We’ve added facility types dedicated to “land”; for example trekking trails, beaches and fields.
You can now record height and weight of attendees, which will be of interest to riding schools and tourist focused riding centres.

We’ve fixed several small bugs too!

Catch Up

Over the last few weeks, we’ve been talking to the folks who signed up before and during the Dublin Horse Show – thank you for your on-going input. If we haven’t contacted you yet however, we will reach out over the next couple of weeks.

In the meantime, feel free to contact me directly particularly if you are having any trouble getting started. We want to help!

Thanks :)